Photo: RBC
Ukrainians who started working before January 1, 2004, have until June 10 to digitize their paper employment record books.
What happens if you don't do it by June 10?
- Your insurance and employment record will not be lost.
- Your eligibility for a future pension will not be affected.
- The Pension Fund of Ukraine portal will continue accepting scanned copies of employment record books after June 10, 2026.
- You will still be able to submit documents for digitization later.
How to digitize your employment record book
Employees or employers can:
- Scan all relevant pages of the paper employment record book.
- Upload the scans through the Pension Fund's online portal.
How to check whether your record book has already been digitized
After logging into your account on the Pension Fund portal:
- Open "Electronic Employment Record Book".
- Check "Scanned Copies of Employment Record Book" to see uploaded documents.
- Check "Digitized Employment Record Book" to view processed records.
If your employment record book was lost
Work history can also be confirmed through:
- employment contracts;
- payroll records;
- employer certificates;
- extracts from employment orders.
If the employer is located in an occupied territory or an active combat zone, employment history may be confirmed by two former co-workers who possess documents proving they worked at the same company.
Bottom line: Missing the June 10 deadline does not result in the loss of employment history or pension rights. The digitization process will remain available after the deadline.
